AI Automations That Stop Revenue Leaks
Real automation systems we've built with technical implementation details and typical ROI for service industry operators. Each system is custom-built in your accounts with complete ownership and training included.
Lead-Flow Bot System
60-second multi-channel lead response automation
Responds to new leads within 60 seconds via SMS and email, qualifies prospects using AI logic, books appointments automatically in your calendar, integrates with existing CRM systems.
Technical Stack: Make.com workflow + OpenAI GPT-4 + Twilio SMS + Email sequences + Calendly integration + CRM sync
Typical ROI: Reduces response time from hours to 60 seconds. Based on industry data, recovers $8-12K monthly for service companies by capturing leads that go to faster competitors.
Voice AI Receptionist
24/7 phone answering with intelligent call routing
Handles appointment booking, provides pricing estimates, transfers urgent calls to on-call techs, sounds human and speaks your business language. Never misses a lead, works around the clock.
Technical Stack: Advanced voice AI + Business-specific training + CRM integration + Intelligent routing logic + Live transfer capabilities + Custom pricing database
Typical Impact: Reduces missed calls from 27% to under 3%. Industry analysis shows this typically recovers $15-25K monthly for busy service companies.
Quote-to-Cash Automation
Professional quote generation and follow-up
Generates branded quotes within minutes of service calls, sends automated follow-up sequences, tracks approval status, auto-converts to invoices with payment processing. Turns 24-hour delays into instant responses.
Technical Stack: Dynamic pricing logic + PDF generation + Company branding + E-signature integration + Payment processing + CRM status updates + Follow-up automation
Typical Results: Reducing quote time from 24+ hours to under 2 minutes typically improves close rates by 35-45% for HVAC, plumbing, and contractor services.
Additional Proven Automations
Specialized systems for CRM intelligence, email management, and business operations optimization.
CRM Intelligence Engine
Smart CRM automation that updates records based on calendar bookings, captures call notes automatically, scores leads using AI analysis, and triggers follow-up sequences based on customer behavior patterns.
Technical Implementation: Zapier/Make.com + CRM APIs + AI scoring algorithms + Behavioral triggers + Auto-logging system
Business Impact: Eliminates 10-15 hours weekly of manual data entry while improving lead conversion rates by 20-30% through intelligent follow-up timing.
Email Management Systems
Our AI-powered automation systems automate tasks such as: automatic email responses, email organizers, cold email systems with personalized icebreakers and lead nurturing. Increase your autonomy and accelerate growth with Sunset Systems.
Voice Agents
These systems can simplify customer calls by doing things like appointment setting and changes, appointment confirmation calls, and even just answering the phone to give information about your business. Stay ahead of the competition with Sunset Systems.
Business Intelligence & Monitoring
Real-time dashboards and monitoring systems that give you complete visibility into your revenue operations.
Content Automation Systems
Take long-form content and create short-form content with it. Create LinkedIn posts, etc
Custom Workflow Optimization Engine
Intelligent workflow automation that connects your entire tech stack. Syncs data between CRM, calendar, payment processing, inventory management, and communication platforms. Eliminates manual data entry and reduces errors.
Tailored Systems
Stay ahead of the competition with Sunset Systems.
Stop Losing Revenue to Preventable Problems
Every missed call, delayed response, and manual process is money walking out the door. Let's identify exactly where your service business is bleeding revenue and build systems that capture every opportunity.
